Administration Assistant

Administration Assistant

Website Brighton & Hove Albion Football Club

– Salary: £16,500 per annum
– Hours: 35 hours per week
– Closing Date: 19/04/2019
– Job Role: Administration Assistant

Employer: Albion in the Community
Contract type: 12 months fixed term, full time
Location: Brighton, The American Express Community Stadium
Salary: £16,500 per annum
Benefits: Club Pension Scheme | Group Life Protection | Club discounts & offers
Closing date for applications: 19th April 2019 @ 23:59:59

Administration Assistant

Roles and responsibilities

1. Direct administrative support for Further Education department:

To maintain details of students and their learning records, tracking progress and achievements for college contract and awarding organisation requirements.
To assist with recruitment and induction of students, liaising with AITC staff, potential students, parents and schools quickly and efficiently.
To track student non-attendance on a daily basis, checking registers and contacting students/parents as required.
To register qualifications with awarding organisation and claim certificates on achievement.
To arrange parents’ evenings, including individual bookings and collating student reports.
To maintain IT systems including checking, updating and charging laptops and iPads ready for lessons.
To support teaching staff with lesson and resource preparation.
To arrange visits from external organisations (e.g. UCAS, universities, USA soccer schools).
To collate case studies, questionnaires, student data etc and managing or reporting this data as required.
2. Direct administrative support for Inclusion department:

To maintain participants’ data on Views database, ensuring it is updated in a timely manner, and uploading evidence to support sessions (e.g. case studies, photos etc).
To produce session registers and track completion of consent forms.
To complete reports required by the department.
To maintain storage of Inclusion resources.
To support with social media and advertising campaigns.
3. General administrative support across the organisation:

To answer/deal with queries, both face to face and via the telephone, take messages and pass them on to the relevant member of staff in an appropriate and timely manner.
To maintain filing systems in line with organisations policies and procedures.
To assist with the management of stocks levels and distribution of AITC staff kit.
To assist with the up keep of the north stand store room.
To arrange meetings and take detailed minutes.
To provide general administrative and clerical support including mailing, scanning, faxing and copying to senior managers.
To be willing to support other departments as and when required.
4. Other:

To attend training courses and continuing professional development sessions when required.
To attend and take part in team meetings and regular reviews with line manager etc.
To cross promote AITC programmes that will assist with business development and secure new contracts.
To support the fundraising efforts of the charity as required.
General duties and accountabilities

To support Brighton & Hove Albion FC and AITC in their aims and objectives at all times.
To ensure compliance with all relevant club policies, including health and safety policies.
To ensure compliance with all relevant legal, regulatory, ethical and social requirements.
To keep confidential any information gained regarding the charity, club and its personnel.
To represent Brighton & Hove Albion Football Club and AITC in a professional manner.
To maintain a flexible approach to work at all times.
To undertake other duties and responsibilities as required from time to time.
General Expecations

To uphold and live our Team Brighton Values; Treat people well, Exceed Expectations, Aim high (never give up) and Make it special.
To be a champion of equality and diversity in the workplace and treat all staff, customers, sponsors, clients and applicants with fairness, dignity and respect
To report incidents of any form of discrimination through the correct channels.
To promote best practice in safeguarding and create an environment that is safe for children young people and vulnerable adults.
To report safeguarding concerns through the correct channels
To ensure that any safeguarding training and certificates are kept up to date.
Qualifications & Experience

Essential

GCSE Maths & English at Grace C or higher
Strong organisational and administrative skills
High level of communication and listening skills
Good planning and prioritising skills
Good recording and reporting skills
Excellent IT skills to include Excel, Word and Powerpoint skills
Good overall level of numeracy and literacy
A “can do” attitiude
Presents solutions rather than problems
A genuine team player
Excellent interpersonal and communication skills and ability to adapt communication style to suit different ages
Proactive attitude within the role
Excellent written skills
Quality focus – takes responsibility for ensuring a high quality of work
Highly organised and able to manage multiple tasks
Highly trustworthy and confidential
Desirable

Previous experience of working with young people and adults with additional needs
Previous experience of using management information systems and online platforms e.g. Substance Views
An interest in football
An interest in further education

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