Head of Academy Operations

Head of Academy Operations

Website Wolverhampton Wanderers Football Club

– Salary: “Dependent Upon Experience”
– Hours: 37.5 hours per week
– Closing Date: 23/04/2019
– Job Role: Head of Academy Operations

We are Wolves. Progressive, determined, bright, unified and humble. A pack that is hungry for success. Wolves is one of the fastest growing rofessional football clubs in the UK, and also boasts one of the richest histories in the beautiful game.

Formed in 1877, Wolves was a founder member of the Football League, and was one of the country’s most successful sides in the fifties and sixties. During a two decade spell the Black Country’s most decorated side won three First Division titles and one of its four FA Cups.

After a sensational 2017/18 season which saw Wolves clinch the Sky Bet Championship trophy and promotion to the Premier League, the club is now embarking on its first season in the top flight for seven years. But at Wolves it is all about what we will do, not what we have done.

We don’t simply look to the future, we seize it.

We take seriously our commitment to the safeguarding of children and vulnerable adults and to ensuring that Wolves is free from discrimination and harassment.
Job purpose
The Head of Academy Operations has the overall responsibility for managing the day to day operations of the Wolves Academy. This will include full administrative and operational support to ensure the successful running of the Academy. The role will require working closely with teams across the
Academy to create a co-ordinated approach, which will result in the delivery of an outstanding Academy programme for the children, players, coaches and parents.

The Head of Academy Operations would have a fundamental role in developing and maintaining the Academy Category One status. This will be achieved by meeting and exceeding the required standards but also leading continuous improvement initiatives.

This role will require the provision of the full administrative and operational support to the Academy department and Head of Academy.
Key responsibilities
To lead and manage the Academy operations creating a joined-up approach between the relevant departments required to deliver the effective running of the Academy.

Responsibility for on time scheduling of the Academy operations, which includes the organisation of day release schemes for the children. This includes management of the training ground weekly calendar co-ordinating all games.

Full organisation of the Steward provision for the Academy matches ensuring the match is staffed to the required standard. Co-ordination of the Drivers to pick up and drop off players so that all travel arrangements are covered. Acting as the first point of call for all Drivers and Stewards.

Conduct weekly ops meetings with representatives from Security, Stewarding, Groundsmen, Cleaning, Academy and Foundation to ensure the week runs smoothly.

Organising the catering provision for the academy working closely with catering partners.

The role requires responsibility to work alongside the Head of Academy in regard to the budget process and rolling forecast which inputs into the Finance department. This will include monitoring spending, managing supplier invoices, producing MI and reports for budget processes, as well as finding improvements and efficiencies in operational costs.

Diary management for the Head of Academy and organisation of the Academy Management Team Meetings (AMT).

Conducting the necessary DBS checks for all staff who have access to the Academy in line with the Safeguarding standards set out by the club.

To work closely with HR to ensure all required staff information is provided in relation to HR records and Payroll, which will include submitting timesheets to Payroll deadlines and confirming DBS data for
HR files.

Responsibility to monitor and record the information needed to meet the needs of the Premier League Audits performed on Academies in line with Category One status. To ensure that the Academy Performance Plan is maintained in line with the requirements of the Elite Player Performance Plan (EPPP).

This would be a full-time role which requires flexibility around evening and weekend work to attend Academy home matches and special events, induction seminars and parents’ evenings.

General responsibilities
• Compliance with Club policies
• Compliance with the Club’s health and safety procedures
• Compliance with the Club’s safeguarding policies
• To promote the Club’s values
• To work consistently to embed equality & diversity into the Club
• To undertake such other duties as may be reasonably expected
• To maintain professional conduct at all times
• Where required, complete mandatory qualifications and relevant Continued Professional Development requirements as required by the Elite Player Performance Plan (EPPP) and associated governing bodies (The Football League, the Football Association).


• This role carries a specific safeguarding responsibility. This means that the post-holder is required to apply all relevant policies and uphold the Club’s commitment to safeguarding vulnerable people.

• This role will require an up to date knowledge of all Club Safeguarding procedures and there will be an important responsibility to request and monitor the DBS checks on staff at the Academy.
Key relationships
To work closely alongside all other Academy staff, including the Heads of Department in support of each players experience and the smooth operations of the Academy.

This role will also require managing Drivers and Stewards and working closely with the catering department.

To create positive relationships with each individual player, parent, staff member and host family.

To work with the Premier League, FA and other sporting bodies to report on the requests in line with the running of a Category One Academy.

To work closely with the Executive Assistant to maintain the Training Ground standards and Academy areas.
Scope of job
This role will require an ability to communicate effectively across the Academy Management Team and with a number of stakeholders at the Training Ground site.

This role will require the line management of an Academy Operations Co-ordinator, as well as a team of Stewards and Drivers.

There will be a responsibility for on time reporting of budget information which is accurate and fit for purpose, so a high attention to detail is essential.

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